199. Blunder Pressure: Mastering In-the-Moment Communication (3 of 3)

This three-part miniseries is all about keeping your cool when speaking on the spot. Communicating effectively can be challenging enough, even with plenty of time to prepare what we want to say. But for most of our communication, there’s no time to plan, practice, or perfect — we have to respond in the moment. Spontaneous communication is a part of our everyday lives, but few of us have been trained to handle these impromptu situations with confidence. What does it take to flow, not freeze, when put on the spot? This special three-part series turns to experts for guidance, from a sports commentator, FBI hostage negotiator, and UN translator to a game show host, NFL referee and Sotheby’s auctioneer. Part 1: Preparation and Mindset Discover how to prepare for the unpredictable, manage anxiety, and find the right headspace for success. Part 2: Mastering the Moment Learn to stay present, read the room, and use techniques like mirroring and pacing to connect with your audience. Part 3: When Things Go Wrong Find out how to recover from inevitable mishaps and keep moving forward with confidence, turning mistakes into gold. In addition to insight-packed discussions, this Think Fast, Talk Smart https://www.fastersmarter.io/miniseries offers practical exercises and homework assignments to help you implement what you've learned. Whether you draw blanks when put on the spot or simply want to articulate your thoughts more clearly in the moment, these episodes will transform how you think — and speak — on your feet. Episode Reference Links: Chris Voss https://www.fastersmarter.io/guests/christopher-voss/ - Former FBI Negotiator, Keynote SpeakerChris Voss's Book: Empathy and Understanding In Business http://fastersmarter.io/empathy-and-understanding Annabelle Williams https://www.fastersmarter.io/guests/annabelle-williams/ - Paralympic Champion, Sports BroadcasterGiampaolo Bianchi https://www.fastersmarter.io/guests/giampaolo-bianchi/ - United Nations InterpreterBrad Rogers https://www.fastersmarter.io/guests/brad-rogers/ - NFL Referee, ProfessorPhyllis Kao https://www.fastersmarter.io/guests/phyllis-kao/ - Sotheby's AuctioneerPeter D Sagal https://www.fastersmarter.io/guests/peter-d-sagal/ - Game Show Host, Author Connect: Premium Signup >>>> Think Fast Talk Smart Premium https://www.fastersmarter.io/premium/Email Questions & Feedback >>> [email protected] Transcripts >>>Think Fast Talk Smart Website https://www.fastersmarter.io/199-blunder-pressure-mastering-in-the-moment-communication-3-of-3/Newsletter Signup + English Language Learning >>>FasterSmarter.io http://fastersmarter.io/Think Fast Talk Smart >>>LinkedIn https://www.linkedin.com/company/think-fast-talk-smart/,Instagram https://www.instagram.com/thinkfasttalksmart/, YouTube https://www.youtube.com/playlist?list=PL6caGRBUYZCmgDGM2RK6mxKB9jG_ccmm3Matt Abrahams >>>LinkedIn https://www.linkedin.com/in/maabrahams/ Chapters: (00:00) - Introduction (01:47) - Focus on What’s Next, Not What Went Wrong (03:17) - Failure with Confidence (05:22) - Flexibility Over a Fixed Plan (07:05) - Staying Cool in Public Slip-Ups (09:13) - Using Laughter to Reset (11:42) - Gracefully Correcting Yourself (13:19) - Staying Calm Under Pressure (18:17) - Listener Exercises on Reflecting to Improve (20:33) - Conclusion ******** Thank you to our sponsors. These partnerships support the ongoing production of the podcast, allowing us to bring it to you at no cost. Learn more about how Notion https://www.notion.com/?utm_source=podcasts&utm_medium=thinkfast can support your business at notion.com/thinkfast. https://www.notion.com/?utm_source=podcasts&utm_medium=thinkfast Join our Think Fast Talk Smart Learning Community and become the communicator you want to be. https://learning.fastersmarter.io/?redirect_from=podpage

Speaker names marked ? are inferred from speaking time and the show’s known hosts — they are not voice-verified.

• 0:00Matt Abrahams?

  In the moment, conflict is difficult for everyone. In our October newsletter, out now, you will learn ways to help yourself handle these challenges better. Not only do you get specific advice, we're also providing an infographic to help you remember. Find our newsletter on the Think Fast, Talk Smart LinkedIn page or at fastersmarter.io under Resources.

• 0:24Speaker 01

  Let's say somebody says something that is just the wrong tone and it brings the room down. You have two choices at that moment. You can say, "Oh, God, that was terrible. That just ruined everything." You can dwell on that. Or you can say, "Well, we got 30 more minutes of show and that can still be good."

• 0:42Matt Abrahams?

  I'm Matt Abrahams and I teach strategic communication at Stanford Graduate School of Business. Welcome to Think Fast, Talk Smart, the podcast. Whether it's introducing a colleague, speaking up in a work meeting, or making small talk with a cashier, most of our daily communication happens in the moment. And yet, speaking on the spot is something that terrifies so many of us. The good news? Spontaneous speaking is a skill, and like any other skill, it can be learned and honed. This is the third episode in our three-part mini-series on spontaneous speaking. Our talented team of coaches is made up of people for whom talking on the spot is integral to what they do for a living.

• 1:23Matt Abrahams?

  Their jobs vary: high-stakes auctioneer, game show host, UN interpreter, FBI hostage negotiator, and more. But they have a lot to teach us. In our last episode, we focused on the art of being present and how it can allow us to better adapt to the moment. But there's still an important piece of the puzzle that we haven't covered yet. What do you do when things inevitably go wrong? With spontaneous speaking, mistakes and mess-ups are par for the course. So in this episode, our coaches will cover their most important lessons for how to deal with and manage the challenges that come from mishaps. We'll be sure to go through some case studies from their real lives to see their advice in action.

• 2:09Matt Abrahams?

  Brad Rogers, who is an NFL referee and was also one of our coaches in our first episode, has a whole career's worth of experience of what to do when things go wrong.

• 2:20Speaker 02

  We've often said in officiating, if you ever worked the perfect game, you need to retire because it's never happened. And funny enough, I had a college game a few years ago that we got 11 plays into the game and we had a lightning delay that eventually canceled the game. And we all jokingly said, hey, we might have worked the perfect game. And so the evaluator came back with grades for those 11 plays and had downgrades and comments. And we're like, we couldn't even work 11 plays and do it perfect. So we know that there's going to be mistakes made in life. And if you do make a mistake, you have to move forward. And in football, you have to focus on the next play. You can't allow yourself to dwell in what happened in the past because that's going to cloud what's

• 3:03Speaker 02

  happening in the future. There's nothing that can be done about that previous play. The only thing that matters now is the upcoming play. And so I look at life the same way. I've made a mistake. Tomorrow's a new day. I've got to learn from that mistake and move forward so that I don't create the same problem again.

• 3:21Matt Abrahams?

  That notion of next play is something that I have really adopted when I try to help people speak better in the moment. A lot of us can get anchored in the past and ruminate, and that prevents us from moving forward. So that advice, I think, is very well taken for any of us who have to speak in the moment. The idea of next play is one that our next coach, Peter Sagal, also uses in his job as the host of NPR's Wait, Wait, Don't Tell Me. He explains how this mindset prevents him from allowing one small mistake to define his entire performance and helps him move on with confidence.

• 4:00Speaker 01

  And let's say like I do a joke and it dies. Or let's say somebody says something, and this happens. I've done it. My panelists have done it. Everybody has done it. You say something that is just the wrong tone and it brings the room down. And you have two choices if you're me at that moment. You can say, oh, God, that was terrible. That just ruined everything. And you can dwell on that. Or you can say, we got 30 more minutes of show. And that can still be good. So let's get back on it. Let's put this aside and let's proceed with the expectation that from now on, everything's going to be great because it usually is. One of the things I've come to learn about baseball players is the ability to shake off a mistake. Say, okay, that happened, but now I'm going to pitch well.

• 4:43Speaker 01

  From now on, I'm still the player that I always knew I was. And I'm going to put that aside and move on with the same confidence that I had before I threw that pitch. And one of the things I've learned about elite athletes is that their mindset is such that if something goes wrong, it's an anomaly. Maybe because the ref got it wrong, or maybe because just a stroke of bad luck or whatever. But it doesn't reflect on them. And in a weird way, that's delusional. Like you hung a curve and he just hit it out of the park for a three run homer. But in other ways, it's absolutely necessary.

• 5:15Matt Abrahams?

  The approach and the mindset really makes a big difference in terms of success in these moments. Now that we've tackled mindset and know that making mistakes is just part of the game, we can get started at looking at some of the lessons our coaches have to move us forward when things don't go our way. We thought it would be helpful to pair each lesson with a real life case study directly from our coaches, which will hopefully give you a chance to see how they apply these skills in their daily work. Our first lesson comes from Chris Voss, a former FBI hostage negotiator. Are there ways in which you quickly adjust and adapt? Or do you just stay the course and keep things going forward, even if it didn't happen or occur the way you wanted it to?

• 5:59Matt Abrahams?

  What do you do when things don't go the way you planned?

• 6:02Speaker 03

  You know, you've actually inadvertently, I think, hidden on the dilemma. The first thing is to realize there is no course. That's easy to say, but as human beings, we think of everything in terms of duration, path and outcome. Where do I want to be? How long is it going to take me to get there? How am I going to get there? The course, if you will. And if you only imagine there's one course, then you're going to stick to it when all the data is telling you you're wrong. So in kidnapping negotiations, I'd show up at an embassy and they'd say, how's this going to work out? I'd be like, well, you know, it's going to take one, it's going to work out one of five ways. And we got to go along for the ride, see which one it is. That would keep me from getting married to a course.

• 6:46Speaker 03

  Colin Powell, the famous American general and Secretary of State, said, never get your ego so tied to a solution that if the solution collapses, your ego goes with it. That's people thinking of a course. And that's not a, somebody who's not as smart as other people, that's human nature. So to recognize that it's your desire to want to think of one path, you're already limiting yourself. Because never be so sure of what you want that you wouldn't take something better. So there are all these little ways where you got to stay curious. You got to look at it at a venture, you got to realize there's another path that's going to be better. If you can maintain that flexibility in a moment, then you're going to do really well.

• 7:27Matt Abrahams?

  Our next coach, Annabelle Williams, exemplified that flexibility in not getting tied down to a single course of action while she was recently speaking on TV for her job as a sports broadcaster.

• 7:39Speaker 04

  I was doing a live cross, so I was holding a microphone. And a particular athlete was going for a four-peat in a race. This was their fourth current Olympic Games, they were going for their fourth gold medal in this event. And I was doing a live cross. I thought it was live. In hindsight, it was called a look live, which means you do it right before you're meant to be live and they turn it around. So it goes live a minute later. And as I was holding the microphone, I said, blah, blah, athlete is going for a four-peat. And I held up my four fingers and I dropped the microphone to the floor.

• 8:12Speaker 04

  So I leaned down and I picked up the microphone and I said something like, I guess that's what happens when you've got one hand and you try and lift four fingers at a time. You know, the risk of dropping not very high. And then I sort of moved on and kept talking for another 10 seconds or something and wrapped it. And the person said to me, it was actually a look live, we can do it again, we're gonna do it live. And so we did it live. So that bit never went to air. And I remember thinking that bit should have gone to air. People think, oh gosh, what if I make a mistake? What if I make an error? It's a disaster. And in reality, in the moment, I thought this is live. I just have to rise to the occasion. I just have to carry on, you know, what can I be saying? And I fortunately, that sort of came to my mind. But that stuff makes television gold, you know?

• 8:54Matt Abrahams?

  It makes life gold, really, because it's in those moments of vulnerability and awkwardness that our true humanity comes out and we learn a lot. You have one hand and I don't think about the consequences of that, right? I mean, the consequences are, yeah, you can't signal four fingers and hold a microphone. But that also opens the door to lots of other questions like, but how do you do this? And how do you do that? Which is part of what you're trying to do, which is open up people's conversations about disability. And seeing you manage through that with aplomb is awesome. So I appreciate you sharing that story in the typical way you do with a sense of humor. In fact, incorporating humor and not taking things too seriously

• 9:39Matt Abrahams?

  can be an incredibly helpful way of dealing with mistakes, which not only humanizes you to an audience, but as NFL referee Brad Rogers tells us, it also allows you to connect more with them.

• 9:51Speaker 02

  When I've made a mistake, I've laughed at myself. I'm like, okay, I'm sorry. And I go back into my announcement. That kind of helps me reset in my brain. Hey, look, I made a mistake. I didn't mean to add confusion to that, but let me start over again with it. And it's funny, whenever you get into something that you're so familiar with, sometimes the words can roll off your tongue and you're like, what could I just say? I can tell you a funny situation I had in Denver a couple of years ago. I was talking to a player in a timeout and the weather was Absolutely stunning. It was a 70 degree night. There wasn't an ounce of wind and you could see stars a little bit up through the sky.

• 10:28Speaker 02

  And he and I were talking about where he was from and he said, I'm from San Diego. And I said, oh, I love San Diego. It's beautiful. This feels like San Diego kind of weather. And we were talking through San Diego so much that the next time there was a timeout, which was the very next play because they were preserving the clock. I stepped out and I said, timeout, San Diego. And the crowd in Denver, it was so funny because they all started booing me. And I laughed and I said, I'm sorry to the fine people of Denver. I meant to say timeout. And I said, the team. And they called a timeout again on the very next play. And as I stepped out, I walked a few extra steps.

• 11:09Speaker 02

  Cause the crowd was waiting for what I was going to say. And I held my hand out and I smiled and chuckled and said, timeout. And I held my finger up, you know, kind of like, I've got it this time. And I said the correct town. And they all laughed and it was funny because it made Twitter and social media. So if you can humanize this thing a little bit, that we're not just robots standing out there. It does go a long ways with the crowd. They may make fun of you, but they'll laugh with you.

• 11:34Matt Abrahams?

  I think there's a really important lesson there beyond knowing your geography is to not take these things so seriously. When we're in a moment where we have to speak spontaneously, where something's happening that we have to respond to. It might not go exactly the way we had intended. And if we can recognize that and essentially say, take two, we're going to do it again. It humanizes it. People can connect to it and it allows you to move forward. So you're not ruminating and stuck in the past. Onto our third and final lesson, which we'll hear from UN interpreter Giampaolo Bianchi. Keep calm and carry on.

• 12:14Matt Abrahams?

  I am sure you are human, that you have made mistakes or you've been less accurate than you intended. How do you? Cover in those moments.

• 12:23Speaker 05

  The first thing that you have to do when you make a mistake is if you're able to correct it immediately, then you can just correct it immediately because people make mistakes.

• 12:35Matt Abrahams?

  So yeah.

• 12:36Speaker 05

  Obviously, you want to do it as elegantly as possible. If you make a mistake, don't stop and start stuttering and going, oh, no, what I meant to do. And just, you know, if you got a date wrong and it was in the year 2025 or rather 2024, things like that. Above all, you just need to keep calm and correct the mistake if you can. If you can't at that specific moment, then keep it in the back of your head and try and go back to it whenever you can. And if you do that, then I think you'll be okay.

• 13:12Matt Abrahams?

  Excellent. Well, yeah, and I think that's true for any of us when we make a mistake. You have to make an in the moment choice. Can I correct it now or do I have to come back to it later? Or maybe it's not significant enough to even matter.

• 13:24Speaker 05

  Well, that's the thing. You tend to notice your mistakes a lot more than others do because you're in your own head. If you make a mistake, it's very easy to say, oh, no, everyone noticed and I'm making a fool of myself. And then you'll realize that nobody even noticed that you that you made a mistake.

• 13:41Matt Abrahams?

  But staying calm when something goes wrong is easier said than done. To see how that principle plays out in action, we'll turn back to Annabelle. You know, you and I have known each other for quite a while and I truly appreciate our friendship. It's so much so that you were kind enough to share a very personal and stressful story that ended up as the epilogue to the book I released, Think Faster, Talk Smarter. I'd love for people to hear that story from your mouth directly. Do you mind recounting a bit of what happened when you were called into action for the Commonwealth Games and how you had to speak spontaneously before a million plus people?

• 14:17Speaker 04

  Absolutely. I had been asked to commentate the swimming for the Commonwealth Games. So I had done a huge amount of research about the swimming, which meant that I had done absolutely no preparation on any other sport and also hadn't had an opportunity to watch any of the first six days of the Commonwealth Games except for the swimming. The day the swimming program ended, I went home, I thought I was all done and I woke up the next morning to like 50,000 missed calls from the executive producer. And she basically said, look, we want you, or please need you to fill in for the prime time segment. It was of course, an incredible opportunity. I had never hosted a prime time segment before, but I had five hours to get my head around all of the content and the

• 15:01Speaker 04

  other sports. Plus, I had no childcare for that day. Anyway, we walked on set and as we were about to go live, the producer said, have a look behind you. We had this big LED screen behind us and there were four images of different athletes. And we decided that I would speak about two athletes and my co-host would speak about two athletes. And typically in live sport, you don't use an auto queue. But on this particular occasion, I thought to myself, I've got so much in my head and just for this opening segment, because I wasn't super familiar with the four athletes on the screen behind me, I'm going to put what I want to say about them on the telecomter on the auto queue. And we had the countdown

• 15:43Speaker 04

  of 10, nine, eight, and we were live. I was welcomed onto the set and then my co-host read the parts that I had put on auto queue for myself. So the two athletes I was meant to be covering, he read those scripts that I'd put on the auto queue. And I remember standing there thinking to myself, if somebody said, I will give you $10 million to remember which other two athletes are on the screen behind you, I couldn't. I remember, I thought, I have absolutely no idea what the, which other two athletes are on the screen behind me. And so I thought either one of two things is gonna happen. He will either just speak about all four athletes, or he will throw to me after he's read my two athletes. And

• 16:25Speaker 04

  the latter happened. So he threw to me and I had to turn around and look at the screen behind me and I saw that it was from memory beach volleyball and hurler. It was the men's beach volleyball. I knew that our women were doing very well. I didn't know exactly how the men had performed. And so I made some statement about how well the women had done and how like I was excited to see how the men were going to go. And then the hurdles, I knew we had this one hurdler who's quite well known. And she has this really interesting way that she warms up. She does this dance. And I spoke about that, not actually knowing whether or not she was in the race. Thankfully, she was. And then I thought, I knew that the next segment we were throwing to the commentators at the athletics. And so I remember saying something like, let's get to some people

• 17:09Speaker 04

  who know far more about athletics than I do. And I threw to them. And I remember just thinking, oh, my goodness, like it felt like this total blur.

• 17:17Matt Abrahams?

  So how was it exactly that Annabelle was able to pull off this Herculean feat?

• 17:22Speaker 04

  I don't know what it is, but in really high pressure situations, especially live television, when you know there's really no choice, I actually become really calm. I don't know if it's because I have been an athlete and been in lots of high pressure situations, or my upbringing, for those listening, I have a disability, I'm missing my left arm, and I've grown up with, you know, having to deal with certain challenges. But in that moment, I just thought to myself, there's no choice here. You've just got to do the best you can. It will be over soon. Just go for it. And I was proud in hindsight how I handled that.

• 17:54Matt Abrahams?

  I think you should, well, one, first, thank you for recounting that story. When you first told it to me, I was blown away. And I think you remember, I said, oh, my goodness, that has to be the way I end my book, because a book about spontaneous, I cannot imagine a worse situation of being in front of millions of people on live TV with nothing to say. What I find so amazing about that is in that moment, what you did is you got centered when many of us would have gotten flustered. And you were able to pull forward some things that you did know and articulate it well, and then move forward to a point where nobody could tell. I mean, if you're watching that segment, you can't tell you didn't know what you were supposed to be saying, which is a true testament to a professional.

• 18:41Matt Abrahams?

  Okay, so now that you've heard the lessons and case studies from our coaches, it's time for some homework to help you put what you've learned into practice. We'll hear from Phyllis Cow, a Sotheby's auctioneer, who we first heard from in the previous episode of our mini-series. If you missed Episodes 1 and 2, we encourage you to go back and listen. In them, our coaching team tells us how we can prepare to speak spontaneously in the art of meeting the present moment. Phyllis's exercise takes us full circle by helping us reflect on how we did and recognize what we can improve on the next effort.

• 19:17Speaker 06

  I think a really helpful exercise that I was forced to do and now I force myself to do is to watch video of myself and really just sitting down and I take notes, I critique myself on all the little things that bug me. I find it really helpful when you watch yourself because you think you're coming off one way and you realize you really aren't.

• 19:38Matt Abrahams?

  I also will watch myself. It was very hard for me to get comfortable doing that. I imagine that I am somebody else and that helps me not cringe. But you're right, we are not the best judges of our own communication because of our perspective on it. While we're saying it, it's hard to see how others see us. I am often relieved in what I see that it's, you know, I felt really nervous and it doesn't come off that way or I felt I was speaking too quickly and maybe I wasn't. But sometimes I'll see things that I'm doing that absolutely I have changed as a result. So I will take that homework and double down on it and it's great to hear that you employ that as well.

• 20:16Matt Abrahams?

  Congratulations, you've completed our spontaneous speaking training. By now, you've hopefully learned the importance of preparation, ways you can better engage with your audience in the moment, and how to turn the inevitable mistakes and mishaps into moments of gold. Although our training has ended, I hope you'll think of this as just the beginning of your journey to improving your spontaneous speaking. Whether it's in social situations or meetings with your boss, I invite you to continue practicing these skills and techniques from our wonderful coaching team. For even more resources and guidance, you can check out my book on spontaneous speaking. The title might sound a little familiar. It's called Think Faster, Talk Smarter. This episode was produced by Aru Nair and me, Matt Abrahams. Our music is from Floyd Wonder.

• 21:02Matt Abrahams?

  With special thanks to Podium Podcast Company. We'd also like to thank all of our incredible coaches for their help and advice. Annabelle Williams, Giampaolo Bianchi, Brad Rogers, Chris Voss, Peter Sagal, and Phyllis Cow. Please find us on YouTube and wherever you get your podcasts. Be sure to subscribe and rate us. Also, follow us on LinkedIn and Instagram. And check out fastersmarter.io for deep dive videos, English language learning content, and our newsletter. Please consider our premium offering for extended Deep Thinks episodes, Ask Matt Anythings, and more at fastersmarter.io/premium.

• 21:43Matt Abrahams?

  Before we wrap up, I just want to say thank you for listening. It really means a lot to hear how people all over the world are using these ideas in their own lives. It inspires me and the whole team that brings you this show. If you want more episodes and resources, feel free to follow, subscribe, and explore past conversations. We're grateful for your support of Think Fast, Talk Smart.