278. How Do You Mean? It’s Not What You Say, It’s How You Say It

Whatever your message, the manner in which you deliver it is just as important. You found the right words. You picked the right time to say them. You even tailored them to your audience. Why did your message fall flat? “It's your tone,” says Jefferson Fisher https://www.fastersmarter.io/guests/jefferson-fisher/. Fisher is a trial attorney, New York Times bestselling author, podcast host, and one of the most-followed experts in communication today. From handling high-stakes communication in the courtroom to navigating everyday conversations, he says successful messaging isn’t just about what you say, but how you say it. “It’s not your words, it’s your tone,” he says, “The words might be right, but the way you [say them] — that's what ends up controlling the day. Tone controls everything.” In this episode of Think Fast, Talk Smart https://www.fastersmarter.io/, Fisher and host Matt Abrahams explore how to set the right tone in all kinds of communication. Whether you're navigating conflict, giving and receiving feedback, or just trying to connect, Fisher offers practical techniques for ensuring the manner of your communication matches what you mean. Episode Reference Links: Jefferson Fisher https://www.fastersmarter.io/guests/jefferson-fisher/Jefferson’s Book: The Next Conversation Workbook https://fastersmarter.io/the-next-conversation-workbookJefferson's Podcast: The Jefferson Fisher Podcast https://www.jeffersonfisher.com/podcastEp.228 Negotiate Your Way to Success: Empathy, Mirroring, and Labeling https://www.fastersmarter.io/228-negotiate-your-way-to-success-empathy-mirroring-and-labeling/ Connect: Premium Signup >>>> Think Fast Talk Smart Premium https://www.fastersmarter.io/premium/Email Questions & Feedback >>> [email protected] Transcripts >>>Think Fast Talk Smart Website https://www.fastersmarter.io/jefferson-fisher-communication-techniques/Newsletter Signup + English Language Learning >>>FasterSmarter.io http://fastersmarter.io/Think Fast Talk Smart >>>LinkedIn https://www.linkedin.com/company/think-fast-talk-smart/,Instagram https://www.instagram.com/thinkfasttalksmart/, YouTube https://www.youtube.com/playlist?list=PL6caGRBUYZCmgDGM2RK6mxKB9jG_ccmm3Matt Abrahams >>>LinkedIn https://www.linkedin.com/in/maabrahams/ Chapters: (00:00) - Introduction (01:00) - Stop Winning Arguments (02:34) - Ask, Don’t Persuade (03:05) - Defuse Tension Fast (04:12) - Read the Room (06:08) - Observing vs. Absorbing (07:40) - Framing Conversations (09:53) - Fix Digital Communication (11:33) - Improve Your Tone (14:25) - Break People-Pleasing (15:50) - Setting Clear Boundaries (18:13) - The Final Three Questions (21:14) - Conclusion ******** Thank you to our sponsors. These partnerships support the ongoing production of the podcast, allowing us to bring it to you at no cost. Learn more about how Notion https://www.notion.com/?utm_source=podcasts&utm_medium=thinkfast can support your business at notion.com/thinkfast. https://www.notion.com/?utm_source=podcasts&utm_medium=thinkfast Join our Think Fast Talk Smart Learning Community and become the communicator you want to be. https://learning.fastersmarter.io/?redirect_from=podpage

Speaker names marked ? are inferred from speaking time and the show’s known hosts — they are not voice-verified.

• 0:00Matt Abrahams?

  In the moment, conflict is difficult for everyone. In our October newsletter, out now, you will learn ways to help yourself handle these challenges better. Not only do you get specific advice, we're also providing an infographic to help you remember. Find our newsletter on the Think Fast, Talk Smart LinkedIn page or at fastersmarter.io under Resources. Your tone is your trademark. It's not just what you say and how you say it, it's the tone in which you deliver it. My name is Matt Abrahams, and I teach strategic communication at Stanford Graduate School of Business. Welcome to Think Fast, Talk Smart, the podcast. Today, I look forward to speaking with Jefferson Fisher.

• 0:44Matt Abrahams?

  Jefferson is a Texas board-certified trial attorney and the founder of the Fisher Firm. Jefferson teaches people how to navigate high-stakes conversations by prioritizing connection and clarity over winning. As a complement to his New York Times bestselling book, The Next Conversation, he's now releasing The Next Conversation Workbook to further help people apply his principles. Welcome, Jefferson. I am really excited for this conversation. It's rare that I get a chance to geek out with somebody on all things communication, so thanks for being here.

• 1:15Speaker 01

  Absolutely. Thanks for having me. I mean, come on, a conversation about conversations, let's go.

• 1:20Matt Abrahams?

  So, shall we get started?

• 1:21Speaker 01

  Yeah, let's do it.

• 1:22Matt Abrahams?

  All right. So, you're a trial lawyer by training, yet you've famously said that we should stop trying to win arguments. What's the approach we should take instead, and why?

• 1:34Speaker 01

  As soon as you try to start winning arguments, you're losing. People think that in litigation, in the trial world, that's all you do is win arguments, but that's really not what you do. You only have so much limited information to go off of. And so, a lot of the times, what you're left with is saying, okay, instead of trying to win an argument, what can I do? What I say is, arguments are not something to win, they're something to unravel. It's like a line, a piece of thread, or a water hose. You get knots in it, you get kinks in it. And the better and more efficient you get, faster you get at identifying and doing the knot, the better the conversation's going to be. So, instead of having to win, it's this mentality of having something to learn. So, I say, rather than having something to prove, have something to learn.

• 2:18Matt Abrahams?

  So it has to do with the overall approach, right? Take this approach of learning and it's not a competition. It's more about connection and really understanding the other person's perspective. Is that a fair way to characterize it?

• 2:29Speaker 01

  Yeah, I mean, who wants to be around the person who always has to be right? The person who always has to have the last word? The person who is just the brick wall that can never hear another person's opinion? Who wants to live in their own echo chamber? It does not build anything. It only decreases everything. The only thing you've won with that kind of person is contempt. You've won resentment. You've won awkward silence. There's nothing good that comes from winning an argument.

• 2:56Matt Abrahams?

  So how best does one approach a conversation to learn? Is it inquiry through questions? Is it storytelling? How can we actually execute on that idea?

• 3:07Speaker 01

  Yeah, you ask more and talk less. A lot of the times it's using clarifying questions to be able to probe and to get somebody else to share their perspective. It's setting the standard at not winning, not setting the standard at changing their mind. Setting the standard to understanding their perspective.

• 3:27Matt Abrahams?

  And there's a big distinction between understanding and agreeing, right? We listen for understanding and that allows us to then begin to foster that communication to perhaps move towards agreement. I particularly like asking open questions. Help me understand why, what's going on for you there? Do you have specific questions you'd like to lean into to help with that understanding?

• 3:50Speaker 01

  Depends on the context. If I can tell I'm in a conversation that seems to be getting friction and I can tell that the other person is starting to get frustrated and things are starting to get bogged down, I'll usually ask, what's coming up for you? It's a way of making sure that I'm communicating in that moment that I can tell something else is bubbling up underneath. That something is happening deeper than what's on the surface. And I've always gotten an answer back from it. It's far better than what's wrong with you. But if I say, what's coming up for you? That's indicating, hey, I can see something rising within you that's causing friction here. So why don't we talk about it? But the key here is not To use questions that begin with why, why is a lot more accusatory.

• 4:34Matt Abrahams?

  Absolutely. Why questions can really put somebody on the spot. And I like your idea of what's bubbling up for you. It strikes me that what you're doing in those moments, though, is you're really observing not only the communication, but how it's being said. So a lot of us struggle with taking that step back to be monitoring the communication that's going on while we're in the midst of having the communication. You know, those of us who study this talk about meta-awareness, the awareness of our communication as we're having it. Are there certain cues and clues that you look for? Is it faster speaking, more emotional language? What are some of the things that you're looking for to show that there's some tension, building up some friction?

• 5:17Speaker 01

  I pay attention to pace a lot, how fast are they pushing the conversation? Faster they push it, the more they typically want it over with. Now, if I can pause, have that kind of, what's coming up for you? What am I missing? How's that hitting you? These open-ended questions that breathe space, because sometimes that's what I'm most trying to pick up on. What's the rhythm of the conversation? That's what I'm looking for. And that tends to tell me if the person I'm talking to is, are we in the pocket together? Are we connecting? Or are we on different frequencies? Like if they're on FM and I'm still on AM, there's no way we're going to be able to reach each other. We're not going to connect, you know?

• 5:56Matt Abrahams?

  Yeah, I really like the idea of pace because you're talking about it, I think, at two different levels. There's the pace at which somebody is speaking, speaking quickly. But then there's the pace of pushing the content forward. There's, as you said, a rhythm to communication and conversation. And you can feel when somebody's really trying to drive and push it forward. And both levels, both types of pace, I think, are insightful to see if the person is agitated, concerned, if there's friction building up. So you need to be cognizant and focusing on that as well as just being engaged in the communication itself. You know, I've read that you have a mantra you like to say, observe, don't absorb. Many of our listeners have a tendency, especially when constructive feedback is sent their way,

• 6:41Matt Abrahams?

  to really feel it, to take it on and perhaps get defensive. What advice and guidance do you have to help us really be present and observe without absorbing something and perhaps reacting too soon or too negatively?

• 6:55Speaker 01

  What I mean is you get to watch a conversation happen without absorbing all of it and deciding that, well, what they say is just who I am. So if you were to have the mindset of there is something for me here, if I'm willing to listen, then things tend to go better. I know that when you get feedback from somebody, they say, don't take criticism from somebody you wouldn't take advice from. It's a balance between hearing what they say and knowing, are they meaning it for your good or ultimately for your peril? Are they wanting to actually try and build you up? Is it something that you just feel sensitive about? Did they hit something on a nerve? Or are you actually interested in trying to build on with it? So it's, it's all contextual.

• 7:39Matt Abrahams?

  I really like everything you said, but the thing that really stood out to me was there's something to learn here. And when you look for the learning, especially if it's coming from a source you respect, it can be very helpful. And that can help take away perhaps some of the initial defensiveness that one feels. And approaching it from a place of gratitude and expressing your gratitude and saying thanks can really help with some of that. I want to move to a different topic. Often our meetings and conversations can go off the rails. They don't go the way we expected. You have a framework you call one frame, one issue. How can we set appropriate conversational frames at the beginning or even before we begin the conversation so that

• 8:22Matt Abrahams?

  we can manage this and keep it on track in a way that we want? So we don't have scope creep or anxiety that comes from that.

• 8:29Speaker 01

  I cannot stand meetings where you get in, they go, okay, everybody, we have a lot to cover today. You never get out of it feeling like you covered really anything, you know, because you're too spread thin rather than going deep on a few issues. It's applying that same kind of idea. Where you talk about everything, you talk about nothing at the same time. So what does a frame do? Like a picture, it enhances what's in it. If I can put a frame around the conversation, it does two things. One, it enhances the conversation. It highlights it. It makes it very clear. Second, what it does is it gets rid of all the anxiety of the stuff that you might think we're going to be talking about. So if I text you and I say, "We need to talk." And nobody gets that text and goes, "Oh, hi, five. Yes, I can't wait.

• 9:14Speaker 01

  Hey, do you see that they need to talk?" It's always terrible, that feeling. Why? Because you have all that anxiety about what are we going to talk about? Well, you can remove that anxiety by using a frame. And I really have it in three steps. Is one, and I tell somebody what I want to talk about. Give them the gift of telling them what you want to talk about. Don't make them have to ask. Tell them the topic, the subject, whatever it is. Number two, tell them how you want the conversation to end. What's the checkered flag? Where are you going? What I like to use is what I want to take away from? What do I want to walk away from the conversation? And then three, I get their buy-in into it. That's as simple as, "Sound good? Does that work? Can we do that?" Because once you get that little nod of, "Yeah, I'll talk to you about that." It's like an implicit contract.

• 9:59Speaker 01

  They now are bought in to, "Well, I committed to talking to this about you." Now they know, "I don't talk about anything else. There's no other collateral issues." You have a straight path, A to B. I know exactly what we're going to talk about. So it's a way of removing the difficult from difficult conversations. And now it's just talking.

• 10:15Matt Abrahams?

  It sets expectations, certainly. And it sets your vision of what success looks like. And that can be helpful. It does require that your conversation partner or partners go along with it and have the same ability to focus as you do. I want to flip to talking about digital communication. You, like me, have a digital presence in your communication. And you distinguish between transmission and connection. I think many people today, especially in the world of social media and digital communication, confuse sending a message with actually communicating a message. How does transmission fail us? And how can we create or increase the connective nature of our communication, especially in a world

• 10:59Matt Abrahams?

  where most of our communication is intermediated by some technology?

• 11:03Speaker 01

  Technology has allowed us to communicate with people all over the world, people you and I would never come in contact with our entire life. And so it is pivotal and it's crucial to still have that technology. What I would want to see is the ability to increase the mediums. So if it's something that somebody really matters to you, it's not just communicating digitally on a text or an email. It's to see them in person, it's to make a phone call, it's to write a letter, like diversify your communication mediums. It provides a different touch point in a way that's not going to be like anything anybody else can do that's unique to you. My handwriting is different than your handwriting, but yet you can see my personality in the handwriting, same as yours.

• 11:46Speaker 01

  And I know that if you want to increase what's good about digital communication is using it to aid and support rather than using it to detract.

• 11:54Matt Abrahams?

  So the take home message there is if it's significant and important, reach out. I like your notion of diversify your channels of communication. I think there's a lot of pressure to be efficient and that efficiency gets in the way. Your tone is your trademark. I think that's a very powerful statement that you make and I agree. Many of us though are unaware of the tone of our messages. We are so fixated on what we're saying and are we saying it appropriately? And did I use the right words? How can you audit your tone to be aware of how you're coming across?

• 12:29Speaker 01

  Well, you can say from the practical side, you record it and you listen to it. You get comfortable with hearing it. Many of us are not used to that and we'll hear our voice for the first time and we'll be like, is that how I really sound? So you could practically record it, try to improve it as you want. You could take coaching, seeing to how ways you want to do that. I like to apply my tone to or compare it to music. So you think about like what band would match your style of communication? There are times like if I want you to listen to me and to slow down and if I want to make you uncomfortable, I'm not going to blast ACDC or I'm not going to blast Eminem. Like I'm not going to do that if I want you to be comfortable.

• 13:13Speaker 01

  And lower your shoulders. What? I'm going to put on some easy listening. I'm going to put on some singer songwriter, James Taylor type stuff. And so that's the kind of tone of like, am I giving you a voice? So it's trying to find what song does your voice give? Because if I want you to be calm, I'm going to talk a little bit calmer. That's the tone is your trademark. If you're somebody who's brash and angry and mad all the time, that's who you're going to become. Your tone controls everything. And there's plenty of times you know, it's not your words, it's your tone. Like, how many times have you probably heard from your mom or somebody go, I don't like your tone. It's something within us.

• 13:57Speaker 01

  Or we hear somebody say something and the words might be right, but we go, you know what? I don't like the way you said that. That's what ends up controlling the day. So yeah, tone is absolutely your trademark.

• 14:07Matt Abrahams?

  I really do like that saying. And tone, again, I think there are two levels here. There's finding your authentic, natural tone that's who you are. And that's where coaching and recording can help you. But you also were talking about using tone strategically to help you reinforce your message. So if we're having a really serious conversation, I need to reflect on, what tone do I want to bring to this conversation? Or have this conversation have? And are there ways I can leverage tone to really reinforce what I'm saying? And I do think at both levels, it's really important. Using tone as a tool is a very creative and strategic way to help you. And I appreciate that. Congratulations on your new workbook.

• 14:50Matt Abrahams?

  People who know my work know that I'm all about practical, tactical advice and guidance. And a workbook is a great way to bring that about. In your new workbook, you have lots of assessments. Your initial assessment has you asking readers, if they struggle with stopping myself from protecting other people's feelings. Why do you believe we have this instinct? And why is this the first self-assessment in your book? I could imagine other things could have come first.

• 15:15Speaker 01

  As a society, we're afraid to disappoint other people. We're afraid of their reactions. So what do you turn to? You turn to people pleasing. And you turn to making sure that you're always last. And you give and you give and you say, I'm not worth anything unless you think I'm worth anything. And we tie our identity to how much we serve is how much we can be okay with ourselves. And so that's why I wanted to start with it. Is, hey, let's take a hard look. Let's have a cold shower for a second. Are you so focused and so afraid to disappoint somebody that you'd be willing to lower the way you see yourself even just a little bit?

• 15:59Speaker 01

  Is that okay with you? And I kind of have that self-reflective moment. Because if you want to improve how you communicate, I'd say skill number one is you have to learn to be okay disappointing some people.

• 16:12Matt Abrahams?

  I like that you start with the internal conversation first. I think that's a really important place for people to start. You know, if you're working on your communication, working on having better conversations, start with that conversation you have yourself and look at your motivations. Are they truly your motivations or are these societal pressures that you're conforming to? I like that. And I spent some time doing the assessment myself, so thank you. In your workbook, you ask readers to write an internal manual. Can you share with us what this internal manual is? I don't know that I'd want other people having my internal manual, but talk to me about what it is and how it can help us identify sort of the rules and procedures that we leverage and use.

• 16:52Speaker 01

  I'd be willing to bet that most people don't really take an objective view about how they communicate, how they choose to communicate. They invest in a lot of things. They know how they make their coffee. They know what goes into X, Y, and Z, but they don't know how they communicate. So the idea of a manual is to write down what you allow and what you don't allow. Because if you don't, otherwise, people just have a remote control to you. They have a remote control to your emotions, to your fears and to your insecurities, where they always know how to what? Push your buttons. And a manual says no. No, no. Hey, if you want to communicate with me, this is how we're going to do it. So instead of this idea, like a remote control would say, you can't talk to me that way.

• 17:35Speaker 01

  A manual has this idea of like, hey, look, if you turn to page 74, paragraph D, you'll see, I don't respond to that volume. I don't respond to that tone. That's below my standard of respect. It's this idea of, do you have written out for yourself how I will be communicated, how I'll be talked to and how I'm going to communicate? Do you have any idea at all? And maybe it's okay to like write it out and yeah, it's hard because life happens and maybe you don't follow it all the time and there's exceptions and whatnot. But you need to have some kind of rough idea of what you will choose to have allowed, be permitted, who has access to you in a way that can communicate that matters.

• 18:15Matt Abrahams?

  I like this idea of reflecting on your communication and thinking about what's acceptable and unacceptable. I think in my manual, I'd have to have several appendices because different contexts require different operating procedures, but I do like the idea of self-reflection and using the analogy of a manual makes a lot of sense. We'll be right back to finish our conversation, but first, we're going to take a quick break for a word from our sponsors. Their support covers the cost of production so we can bring you this show for free. This podcast is sponsored by Squarespace. The best communicators don't just get their message across, they make it easy for people to know what to do next. Your website can do the same thing.

• 18:56Matt Abrahams?

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• 19:40Matt Abrahams?

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• 20:22Matt Abrahams?

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• 20:38Matt Abrahams?

  So before we end, I like to ask three questions of everybody I interview. One I create just for you and two are similar for everybody. Are you up for that?

• 20:45Speaker 01

  Yeah, let's do it.

• 20:46Matt Abrahams?

  All right. So like me, you host a podcast, you write books, you deliver keynote speeches. All of this allows us privilege to interacting with lots of amazing people. What's one lesson you've learned from these different situations, your podcast, your writing, your keynoting, that's changed the way you communicate? Something you've learned?

• 21:04Speaker 01

  We're all still figuring it out. And I find that no matter who I'm talking to or where I am, it's easy to think that they got it all figured out. And once you really start to scratch beneath the surface, they don't really know what they're doing either. And so you just have to fail enough to kind of create a pattern of what kind of works. And that's what you go with. That's what I've learned.

• 21:25Matt Abrahams?

  Yeah, I think that's right. We make this assumption that everybody else has got this figured out and we don't. And in fact, we're all figuring it out together. I appreciate you sharing. Question number two, who is a communicator that you admire and why?

• 21:39Speaker 01

  I have a friend whom you probably know, Chris Foss. And the reason I admire him is because we did a thing on stage once and somebody said afterwards, you're kind of like fire and ice. Like, I'm the more softer side. Chris is not. You know, he is, let's get the deal done and negotiation and that balances me. And so I always appreciate that he'll say something. I go, yeah, I think that makes a lot of sense. But in terms of kind of always walk away with something practical, that is something that challenges me, I'd probably say Chris.

• 22:11Matt Abrahams?

  Yeah, Chris is a great guy. We've had him on the show and both of you provide really practical, tactical advice and ways of getting into and out of communicative situations that I appreciate. So, thank you. Final question. What are the first three ingredients that go into a successful communication recipe?

• 22:30Speaker 01

  One, regulation. You have to be able to say things with control and you do that not by controlling the other person. You do that by controlling yourself. Two would be discernment, being able to know what is true and to speak what is true, to be assertive, to say things with confidence. And number three would be setting direction, having a goal, setting your intention of the destination and to create connection with the other person. So, when you're able to say it with control, say it with confidence and say it to connect, I think that's a pretty good recipe for a good conversation.

• 23:08Matt Abrahams?

  I agree. Regulation, discernment, direction, absolutely key ingredients, all predicated on what we've talked a lot about, which is self-reflection, understanding yourself, being able to determine where you're coming from before you try to engage others. Jefferson, I knew this would be a really great conversation. I knew we'd have an opportunity to really engage in ideas. I appreciate your input, your insights. Thank you for the time and congratulations on the new workbook.

• 23:35Speaker 01

  Thank you so much. Thanks for having me. It was great.

• 23:39Matt Abrahams?

  Thank you for joining us for another episode of Think Fast, Talk Smart, the podcast. To learn more about communication and negotiation, please listen to episode 228 with Chris Voss. This episode was produced by Catherine Reed, Ryan Campos, and me, Matt Abrahams. Our music is from Floyd Wonder, with thanks to the Podium Podcast Company. Please find us on YouTube and wherever you get your podcasts. Be sure to subscribe and rate us. Also, follow us on LinkedIn and TikTok. And check out FasterSmarter.io for deep dive videos, English language learning content, and our newsletter. Please consider joining our Think Fast, Talk Smart learning community at FasterSmarter.io/learning.

• 24:20Matt Abrahams?

  You'll find video lessons, learning quests, discussion boards, an AI tool, and book club opportunities. Again, that's FasterSmarter.io/learning to become part of our Think Fast, Talk Smart learning community. Before we wrap up, I just want to say thank you for listening. It really means a lot to hear how people all over the world are using these ideas in their own lives. It inspires me and the whole team that brings you this show. If you want more episodes and resources, feel free to follow, subscribe, and explore past conversations. We're grateful for your support of Think Fast, Talk Smart.